Hosting a Zoom webinar is not actually difficult, But you need to be well prepared and focused. Here are some key elements and steps to follow for a beginner who wanna host a zoom webinar.
Zoom app provides two different options to its users. Firstly, to host meetings and another one is hosting webinars that are one level above the meetings.
Meetings are generally small and intended to be a cooperative event with all attendees able to use the controls. (Display /share the screens, turn on/off their audio and visuals, and see if someone is present in the meeting).
Whereas, in Webinars, the host and any chosen panelists can use the controls other than the Participants. They can also be muted by the host. Webinars allow participants to just only listen and interact with the presenters via Q&A, chat, and polling questions. Also, Attendees of webinars are unable to change their names.
Assuming you must know the key difference between meetings and webinars. So let us get started with how you can host a zoom webinar.
How to Begin with Webinars
Depending on your webinar license, Zoom Webinar allows you to broadcast a Zoom meeting to up to 50,000 view-only guests. Webinar licenses are available in capacities ranging from 500 to 50,000 people.
In a webinar, you may share your screen, video, and audio as the presenter or a panelist. While participants can engage with the host and panelists via chat or question and answer.
Webinars can either need pre-registration, with the opportunity for the host to include custom registration questions, or participants can just click a link at the time of the webinar to participate. Webinars can be held once, in a series, or in the same session many times.
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How to host a zoom webinar?
Note: If you are already a paid user of zoom, you can skip the first step and jump on directly to the second.
Step-1. Download the Zoom app and purchase the webinar license
Firstly, you need to download the Zoom app and create an account. The user interface of the app is quite simple but very powerful at the same time which is why it has become a very popular app among businesses.
It provides live chats, voice calls, recording and video calls, and group conversations all in just one application. For hosting a webinar, you must purchase a license for it depending on the size of your attendees.
Step-2. Log in to your Zoom account and create a Webinar
Directly after this, you need to log into your account on your device. Now, click on the webinars option from the menu and go to ‘Create a webinar’. Now here, you must ensure what kind of webinar you are looking forward to hosting. There are basically two categories.
- Schedule a registration-only Webinar.
- Schedule a no-registration Webinar.
If you are scheduling a registration-only webinar then Webinar Reports will customize registration for webinars that need registration, including custom fields.
You can either approve the attendees automatically or manually. All webinar registrants will get an email confirmation with instructions on how to attend the webinar or A registrant must be manually approved or declined by the webinar host. If registration is authorized, the registrant will get an email with instructions on how to access the webinar.
Step-3. Set a calendar reminder
If you’ve added this to your calendar, go to the link on your calendar reminder and click it. Before you click the link, make sure you’re signed in to your Zoom account.
After explaining the steps of hosting a zoom webinar, let us know some zoom webinar tips that you can try on.
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Tips to host a successful Zoom Webinar
#1. Create a live call.
You must always try creating a live call. it will always be beneficial for your audience whether it is the employees, customers, or clients. Live calls allow them to ask questions and get answers from the presenter and organizers of the webinar.
It also helps in building trust, as people can feel secure in answering questions without hesitation. You can send messages to your participants during a live call which not just sends them to the meeting but also creates an interactive environment.
#2. Choose your category wisely.
It is advised that you pick one suitable category for your webinar and only then create a specific template according to the need of that particular category. For example, if you have a training course coming up then you can create a training webinar that is an interactive session and has all the required features.
If there is no such category then you can use any other category like video conferencing or webinars or wherever it is suitable for your need.
#3. Target your audience carefully.
It is most important that you select the right audience for your webinar. If it is for internal audiences of the organization then invite people from various departments so that they become more involved in the session and take some interest in what they would be discussing in the webinar session.
If it is for external audiences then you can ask them beforehand about the topics that they want to discuss.
#4. Keep them engaged in the session.
As the presenter, it is your responsibility to keep your audience engaged throughout the session. This is only possible if they are enjoying what they are doing and you are doing a good job of explaining things which is the main purpose of hosting a webinar.
If they are not enjoying what they are listening then this might create a negative impact on their minds which will surely affect future steps of yours.
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Now you are aware of how you can host a webinar and some essential tips regarding it, why don’t just start creating it? Note that the webinar option is only available for users who have purchased a pro or licensed version. You can also add on the package as per your attendees’ needs.
Hope the guide proves useful to you. Happy reading.